Bring your full QuickBooks history. Every company. Free.
You do not start over in kBooks. Your chart, your lists and years of transactions come across, and every period is checked to the penny against your QuickBooks trial balance before anything is kept.
What comes over
Every account with its type and its place in the tree, sub-accounts included.
Every entry, with its date, number, payee, memo and class, for as many years as you bring.
Your lists, ready for the next invoice or bill.
The way you slice the numbers - by location, property or job - comes with the entries.
Products and services with prices, costs and accounts; stock starts at the quantity on hand.
Each company imports on its own, so a portfolio moves one company at a time, at your pace.
How it works
- 1Export from QuickBooks
The import names the exact reports it wants and shows you how to produce each one.
- 2Drop the files in
It reads them, matches accounts by their full path, and shows you what it found.
- 3The penny check
Every period is checked against your QuickBooks trial balance. Nothing is kept until it ties to the cent.
- 4Compare, then connect your bank
Run a Profit and Loss and a Balance Sheet you know well, then let new activity flow in from today.
The promise
When something cannot be placed with certainty - two accounts with the same name is the classic - it asks you, and your answer is held to the same penny test. Nothing is ever silently misplaced.
Re-run the import whenever you like, say at each month end. A re-run replaces what the last run brought and nothing else, so you switch on the day you choose.
kBooks writes QuickBooks Desktop files at any time, and a full copy of your books downloads from the Plan page whenever you want it.
Questions people ask
›What does the import cost?
Nothing, on every plan: no fee per company and none per year of history. Your plan decides how many companies you keep and what else comes with them.
›I use QuickBooks Online, not Desktop.
Export the Journal report, the Account List and the Trial Balance to Excel and bring them in through the spreadsheet import. The same penny check proves the books before anything is kept.
›I am on something other than QuickBooks.
If it can export its journal as a spreadsheet, the spreadsheet import brings the history over: you say once which column means what, and the check does the rest.
›What if a number does not tie?
The check names the account and the amount and stops there. You fix the cause or answer its question, check again, and only a clean check lets the import land.
›Do I have to bring my history?
No. You can start fresh from a date: pick the starting chart, enter each account's balance as of that day, and keep QuickBooks as the archive for the years before.
›Can my accountant do it for me?
Yes. Invite them to your books with Read and write access; the import runs the same way from their side.
Start with the one you know best, compare the reports, and bring the rest when you are sure.